Work with us! We're hiring at Mala Collective

Bookkeeper and office administrator [Full time]

Company: Mala Collective

Position time: Full time

Location: Downtown Vancouver
At Mala Collective, we work to bring meditation and mindfulness to a new generation. We want to make it accessible, fun, and part of our everyday lives. We do this through working with fair trade artisans in the developing world to create authentic mala beads. The prayer beads are handmade, blessed, and a reminder to set intentions, manifest dreams, and to aid in counting mantras in meditation.

Job Description: We're looking for a positive, hard working and yoga loving individual to join our team at Mala Collective headquarters.

As a full-time bookkeeper and office administrator you will assist with day to day financial record keeping, month-end and year-end tasks. The bookkeeper will work closely with the team and CEO to ensure all financial transactions are up to date and complete for accurate and timely monthly financial statements. You will also assist in office organization, customer care, and special projects as assigned.


Bookkeeping and finance
    •    Full cycle bookkeeping for a variety of clients, including:
      Records daily transactions
      Posting of accounts payable and receivable
      Monthly bank and credit card reconciliations
      Preparation and filing of GST and PST returns
      Bank deposits    
      Prepares month-end management reports (Job Profitability, Key Performance Indicator Reports)
      Assists with financial quarterly analysis for management (Profit & Loss)
      Assists Controller with month-end and year-end tasks
    •    Collections and reconciliations
    •    Prepares cheques and weekly cash flow forecast
    •    Semi-annual inventory reconciliations
    •    Budget creation for projects
    •    Prepares quarterly vacation balances for staff
    •    Filing and organization of all financial documents

    •    Assists with process improvement and prepares recommendations for improved efficiencies
    •    Manages ordering of office/banking/shipping supplies
    •    Unpacking and organizing shipments of our mala beads — fresh from Bali
    •    Customer care
    •    Special projects as assigned

Core Competencies
    •    Minimum 2 years full cycle accounting experience
    •    Proficient with Excel and Quickbooks
    •    Experience with Simply Accounting an asset
    •    Good interpersonal and communication (written and verbal) skills
    •    Strong attention to detail
    •    Ability to work efficiently and effectively
    •    Maintains a positive working relationship with team members and management
    •    Works well in a fast paced, entrepreneurial environment with finite deadlines    
    •    Ability to deal with clients in a professional manner
    •    Exceptional written and verbal communication
    •    Possesses a high level of professionalism and integrity while maintaining the confidentiality of all organizational and client related matters

Qualities you embody
    •    Yogic mindset
    •    Wildly organized
    •    A love of learning new things
    •    Consistent and reliable
    •    A love of goal setting and manifesting
    •    Enjoys working with a team, but is also a self-starter
    •    Positive attitude
    •    Loves dogs :)

How to Apply

Please send us the following:

• One page letter outlining your relevant experience, why you want to work for Mala Collective, as well as your salary expectations.
• A unique submission of your personal and career goals and visions for 2015.

• A resume that captures your related experience and email it to jobs @ with the words Bookkeeper in the subject line by Dec 24, 2014. No phone calls please.  

We thanks all applicants for their interest in our company, however only those selected for an interview will be contacted. (Note — you will only be contacted if you attach all three requirements that are listed above.)

Successful candidate will be required to work at our Vancouver office

This position will start January, 2015

Location: Downtown Vancouver

December 17, 2014 by Ashley Wray

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